| AGENDA For the Special Council Meeting To be held in Council Chambers Saanich Municipal Hall, 770 Vernon Avenue MONDAY, NOVEMBER 18, 2024 |
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Public Input Opportunities
Public input is also accepted via email at [email protected] or received in the Municipal Hall mailbox until noon on the day of the meeting.
Closed Captioning is available in MS Teams, information can be found at www.saanich.ca/agendas
An opportunity to join MS Teams during the meeting will be available; please watch the web stream for details or look for the link at the top of the page at www.saanich.ca/agendas. All meetings are streamed live at www.saanich.ca/agendas | ||
I. | 4:30 P.M., COUNCIL CHAMBERS |
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Motion to close the meeting to the public: “That the meeting be closed in accordance with the Community Charter, Part 4, Division 3, Section 90 (1) (a) as the matter relates to personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality.” |
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II. | 7:00 P.M., COUNCIL CHAMBERS |
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A. | MAYOR'S INTRODUCTION |
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1. | Mayor’s opening remarks. |
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B. | APPEALS |
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1. | Council Reconsideration of Remedial Action Requirement – 1552 Burnside Road West Memo of the Director of Legislative and Protective Services/Corporate Officer dated October 29, 2024.
To hear the appeal request imposing remedial action requirements pursuant to Sections 72 and 74 of the Community Charter for 1552 West Burnside Road. |
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C. | ADOPTION OF MINUTES |
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1. | Special Council meeting of October 21, 2024.
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2. | Special Council meeting – Town Hall of October 22, 2024.
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3. | Committee of the Whole meeting of October 21, 2024.
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4. | Committee of the Whole meeting of November 4, 2024.
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D. | RATIFICATION OF MOTIONS FROM COMMITTEE OF THE WHOLE MEETINGS |
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1. | Committee of the Whole meeting of November 4, 2024.
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E. | BYLAWS |
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(For Final Reading) |
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1. | 305 CADILLAC AVENUE - FINAL READING Memo of the Director of Legislative and Protective Services/Corporate Officer dated October 29, 2024.
To give final reading to “Zoning Bylaw, 2003, Amendment Bylaw, 2024, No. 10082” to rezone 305 Cadillac Avenue from the RS-6 (Single Family Dwelling) Zone to the RS-1 (Single Family Dwelling) Zone. |
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2. | 560 KENNETH STREET- FINAL READING Memo of the Director of Legislative and Protective Services/Corporate Officer dated November 1, 2024.
To give final reading to “Zoning Bylaw, 2003, Amendment Bylaw, 2024, No. 10096” to rezone 560 Kenneth Street from the RS-6 (Single Family Dwelling) Zone to the RS-2 (Single Family Dwelling) Zone; and approve and issue Development Variance Permit DVP00519. |
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3. | COUNCIL PROCEDURE BYLAW - FINAL READING Memo of the Director of Legislative and Protective Services/Corporate Officer dated October 31, 2024.
To give final reading to “Council Procedure Bylaw, 2021, Amendment Bylaw, 2024, No. 9732” to approve changes requested by Council, clarify electronic meeting processes and make general housekeeping updates. |
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4. | DEVELOPMENT PROCESS IMPLEMENTATION – DELEGATION OF AUTHORITY FOR 10% FRONTAGE WAIVER TO THE APPROVING AND DEPUTY APPROVING OFFICERS To give final reading to "Subdivision Bylaw, 1995, Amendment Bylaw, 2024, No. 9988" to delegate authority to the Approving Officer and Deputy Approving Officer to exempt property from the statutory minimum frontage of a panhandle lot. |
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5. | CREDIT CARD PAYMENT SERVICE FEE BYLAW To give final reading to “Credit Card Payment Service Fee Bylaw, 2024, No. 10095” to introduce a credit card service fee for online e-commerce and in-person credit card payments. |
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6. | ADDITIONAL INFORMATION FOR INTERIM ZONING BYLAW AMENDMENTS FOR OFF-STREET PARKING AND TRANSPORTATION DEMAND MANAGEMENT To give final reading to “Zoning Bylaw, 2003, Amendment Bylaw, 2024, No. 10071,” which would establish an effective date of the Zoning Bylaw changes to ensure minimal impact to in-stream applications; clarify electric vehicle parking supply requirements and provide further clarification on required measures within each Transportation Demand Management (TDM) Plan. |
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7. | COVENANT MODIFICATIONS AND DISCHARGES To give final readings to “Land Use and Development Application Fee Bylaw, 2006, Amendment Bylaw, 2024, No. 10017” and “Land Use and Development Procedures Bylaw, 2020, Amendment Bylaw, 2024, No. 10018” to establish a Covenant Modification or Discharge process and fee. |
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F. | PUBLIC INPUT ON BUSINESS ITEMS G, H, I AND J ”Please see the instructions at the top of the agenda on the different options for public input.” |
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G. | CONSENT AGENDA ITEMS |
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1. | COMMUNITY GRANTS FUNDING INCREASE OPTIONS Memo of the Finance and Governance Standing Committee dated August 29, 2024.
To recommend that Council:
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2. | DRAFT PERMISSIVE TAX EXEMPTION POLICY Memo from the Finance and Governance Standing Committee dated August 29, 2024.
To recommend to Council that the draft Permissive Tax Exemption Policy be approved and that Council ask staff to report back on the relationship of permissive tax exemptions as a percentage of budgets and potential ways of managing. |
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3. | 1ST TRIMESTER RESULTS REPORT Memo of the Finance and Governance Standing Committee dated August 29, 2024.
To recommend that Council receive the report for information. |
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4. | 2ND TRIMESTER RESULTS REPORT Memo of the Finance and Governance Standing Committee dated November 1, 2024.
To recommend that Council receive the report for information. |
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5. | MUNICIPAL FINANCE AUTHORITY BORROWING - 2025 SPRING ISSUE Report from the Director of Finance dated October 21, 2024.
To authorize borrowing through the Municipal Finance Authority (MFA) spring 2025 debt issue. |
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6. | RESCINDMENT OF COUNCIL POLICIES Memo of the Director of Legislative and Protective Services/Corporate Officer dated October 22, 2024.
To rescind the following policies that are out of date or redundant:
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7. | DEVELOPMENT PROCESS IMPLEMENTATION – DELEGATION OF AUTHORITY FOR 10% FRONTAGE WAIVER TO THE APPROVING OFFICER AND DEPUTY APPROVING OFFICERS Memo from the Director of Planning dated October 31, 2024.
To rescind Council Policy 99/321 “Subdivision Applications (Panhandle Lots) – Reduced Frontage.” |
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8. | FUNDING OPTIONS FOR THE BIODIVERSITY CONSERVATION AND URBAN FOREST STRATEGIES Memo of the Finance and Governance Standing Committee dated November 1, 2024.
To recommend to Council the staff recommendation of a scaled funding approach to align with financial priorities and staff work plans, and that a reserve fund not be established at this time. |
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9. | COMMUNITY ASSOCIATION OPERATING GRANTS FUNDING REQUEST INCREASE Memo of the Finance and Governance Standing Committee dated November 1, 2024.
To recommend that Council increase the allocation for the Community Association Operating Grant by 10% and that the grant be reviewed every two years. |
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10. | HEAT PUMP FINANCING PROGRAM – LOCAL AREA SERVICE BYLAWS FOR PARTICIPATING PROPERTIES To give final reading to 10 Heat Pump Financing Local Area Service Bylaws to establish Local Area Services for financing for participating properties. |
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11. | EMPLOYMENT AND SOCIAL DEVELOPMENT CANADA (EDSC-FEDERAL GOVERNMENT) Report of the Director of Parks, Recreation and Community Services dated November 13, 2024.
To endorse the New Horizons for Seniors Pan Canadian grant application through Employment and Social Development Canada to create long-term resiliency and legacy programs for improving seniors’ health and well-being. |
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H. | BYLAWS FOR THREE READINGS |
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1. | 3861 & 3861A CADBORO BAY ROAD – REZONING AND DEVELOPMENT PERMIT APPLICATION Report from the Director of Planning dated October 17, 2024.
To give three readings to “Zoning Bylaw, 2003, Amendment Bylaw, 2024, No. 10104” to rezone 3861 and 3861A Cadboro Bay Road from the RS-10 (Single Family Dwelling) Zone to the RT-7 (Attached Housing) Zone to construct 12 townhouse units; and approve Development Permit DPR01052. |
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2. | 5070 CATALINA TERRACE – REZONING, SUBDIVISION AND DEVELOPMENT VARIANCE PERMIT APPLICATION Report from the Director of Planning dated October 11, 2024.
To give three readings to “Zoning Bylaw, 2003, Amendment Bylaw, 2024, No. 10101, to rezone 5070 Catalina Terrace from the RS-18 (Single Family Dwelling) Zone to the RS-12 (Single Family Dwelling) Zone to subdivide to create two additional lots (three lots total) for single-family dwelling use; and approve Development Variance Permit DVP00472. |
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3. | ZONING BYLAW AMENDMENT FOR MAXIMUM HOUSE SIZE LIMITS ON A-ZONED PROPERTIES – UPDATES TO BYLAW NO. 10058 Memo of the Director of Legislative and Protective Services/Corporate Officer dated November 5, 2024.
To rescind second and third readings and give second and third readings to the amended “Zoning Bylaw, 2003, Amendment Bylaw, 2024, No. 10058” to limit the house size of single-family dwellings on agricultural (A-zoned) properties to a maximum Gross Floor Area (R) of 400 m2. The bylaw has been amended to enable in-stream applications to proceed under the existing limits until January 1, 2025. |
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4. | FIRE SERVICES HOUSEKEEPING BYLAW Report of the Fire Chief dated November 7, 2024.
To give three readings to “Fire Services Housekeeping Bylaw, 2024, No. 10106” to ensure the Fire Prevention and Life Safety Bylaw and Fire Services Operational Bylaw align with the Fire Safety Act; and to provide proper sectional reference of the previously mentioned bylaws in the Ticket Bylaw. |
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I. | REPORTS FROM THE CAO OR DIRECTORS |
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1. | 2024 HOUSING NEEDS REPORT Report of the Director of Planning dated October 29, 2024.
To receive the 2024 Housing Needs Report, direct staff to publish it on the Saanich website, and review the Official Community Plan and Zoning Bylaw to bring forward any necessary amendments to meet Local Government Act requirements related to Interim Housing Needs Reports. |
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J. | REPORTS FROM MEMBERS OF COUNCIL |
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1. | SUPPORT FOR AN IN-HOUSE CRISIS RESPONSE TEAM AT THE SAANICH POLICE DEPARTMENT Notice of Motion from Councillor Chambers from the September 9, 2024 Council meeting.
That Council request the Mayor work with the Saanich Police Board and come back with options for Council to review ahead of the Saanich Police Department budget requests for options for developing an in-house crisis response team to better respond to the increasing numbers of mental health calls the police are attending and waiting in increasingly longer hospital line-ups. |
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2. | COMMERCIAL DOG WALKER PERMITTING Notice of Motion from Councillor Chambers from the Council meeting of September 9, 2024.
That as part of the People, Pets and Parks Strategy, staff consider the development of a permitting process for commercial dog walkers who use Saanich parks. |
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3. | REGULAR MAINTENANCE OF SEPTIC TANKS Notice of Motion of Councillor Chambers from the September 9, 2024 Council meeting.
That staff be requested to provide options for regular maintenance or upkeep of septic tanks. |
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K. | ADJOURNMENT |
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